Vendor Resources

Oracle Fusion offers Intelligent Document Recognition (IDR), a fully integrated invoice recognition solution. It extracts invoice information from emailed documents to create invoices and imports them into Payables. IDR provides a smooth and secure user experience and supports all stages of the invoice lifecycle. To further enhance the efficiency of our processes and to prevent any delays in payments, we request that you adhere to the following guidelines when submitting invoices.

All invoices must be in PDF form and submitted to [email protected]. Ensure your invoice is typed and contains the following:

• Invoice Number
• Invoice Date
• Purchase Order Number (MANDATORY)
• Company Name spelled out
• Invoice Amount
• Freight Amount

Send only  (one) attachment per email; attachments must be 10 MB or less.
If sending supporting documentation, please include all in one document with the invoice as the first page. Do not password-protect attachments or include URLs to get to invoices.

PRISM is a secure, web-based portal that Oklahoma City Airport Trust has implemented to streamline contract, payment, and labor compliance required on federally assisted contracts.

To access the Oklahoma City Airport Trust PRISM Compliance Portal, click here.
To register for a vendor account, click here.
To learn how to use PRISM to submit required compliance, click here.

To apply for a Ground Service Agreement, download and fill out the application form, and email to [email protected].

Any work within the public right-of-way requires a revocable permit from a prequalified licensed contractor. Work that obstructs street and/or sidewalk access is unauthorized until a permit is obtained.

Work zone permits must be filed a minimum of two full work days in advance of the request.

• Work Zone Permit
• Work Zone Instructions

Guidelines, templates, forms, and process instructions for contractors:

• TEMPORARY Electronic Claim Submission
• Bids to Be Received
• Prequalification
• Floodplain Activity Permit Application
• Driveway Permit
• Bore Permit
• Paving Cut Permit
• Manhole Tap Permit
• Owners Letter of No Objection
• Small and Disadvantaged Local Businesses
• 254 Form and Instructions

Vouchers and invoices for:

• Architectural, Engineering or Testing Services
• Construction Services

All records of public bodies and public officials are open to any person for inspection, copying, or mechanical reproduction during regular business hours. The Open Records Act does not apply to records specifically required by law to be kept confidential.

The public bodies will provide prompt, reasonable access to its records but may establish reasonable procedures to protect the integrity of its records and to prevent excessive disruption to its essential functions.

To submit an open records request with the Oklahoma City clerk, click here. You can also contact the Oklahoma City clerk at 405-297-2391 or [email protected].

The City of Oklahoma City and its trusts have partnered with Periscope (formerly BidSync, Inc.), an electronic bidding system. The Periscope system provides suppliers and contractors the opportunity to sign up to receive electronic notifications of bidding opportunities. All bids will be submitted electronically to the City Clerk for consideration of contract/pricing agreement award, including construction and all other material and service bids, as well as request for proposals.

There is no charge to register with BidSync or to submit bids to The City of Oklahoma City or its trusts through the system.

How to register:

1. Go to the Periscope website and click the “Register for Free” button.
2. Enter information for the main contact on the account, as well as your company information.
3. Select your primary industry and narrow down your results by specific keywords. Select where you do business and how you wish to receive notifications.
4. Your information will be saved, and your account will be activated within 24 hours. For quicker activation, please contact BidSync Customer Service at 800-990-9339.

Register on Bidsync

Current Open Bids / RFPs / RFQs for the Department of Airports
To view all department of airports bids, RFPs and RFQs please visit BidSync .
RFB-OCAT-2401 Cargo Building 4 Roof Replacement
RFP-OCAT-2403 Terminal Modernization Program – Terminal Curb Roadway – Construction

Log In to Your BidSync Account