Vendor Resources

Oracle Fusion offers Intelligent Document Recognition (IDR), a fully integrated invoice recognition solution. It extracts invoice information from emailed documents to create invoices and imports them into Payables. IDR provides a smooth and secure user experience and supports all stages of the invoice lifecycle. To further enhance the efficiency of our processes and to prevent any delays in payments, we request that you adhere to the following guidelines when submitting invoices.

All invoices must be in PDF form and submitted to [email protected]. Ensure your invoice is typed and contains the following:

• Invoice Number
• Invoice Date
• Purchase Order Number (MANDATORY)
• Company Name spelled out
• Invoice Amount
• Freight Amount

Send only  (one) attachment per email; attachments must be 10 MB or less.
If sending supporting documentation, please include all in one document with the invoice as the first page. Do not password-protect attachments or include URLs to get to invoices.

PRISM is a secure, web-based portal that Oklahoma City Airport Trust has implemented to streamline contract, payment, and labor compliance required on federally assisted contracts.

To access the Oklahoma City Airport Trust PRISM Compliance Portal, click here.
To register for a vendor account, click here.
To learn how to use PRISM to submit required compliance, click here.

To apply for a Ground Service Agreement, download and fill out the application form, and email to [email protected].

Any work within the public right-of-way requires a revocable permit from a prequalified licensed contractor. Work that obstructs street and/or sidewalk access is unauthorized until a permit is obtained.

Work zone permits must be filed a minimum of two full work days in advance of the request.

• Work Zone Permit
• Work Zone Instructions

Guidelines, templates, forms, and process instructions for contractors:

• TEMPORARY Electronic Claim Submission
• Bids to Be Received
• Prequalification
• Floodplain Activity Permit Application
• Driveway Permit
• Bore Permit
• Paving Cut Permit
• Manhole Tap Permit
• Owners Letter of No Objection
• Small and Disadvantaged Local Businesses
• 254 Form and Instructions

Vouchers and invoices for:

• Architectural, Engineering or Testing Services
• Construction Services

All records of public bodies and public officials are open to any person for inspection, copying, or mechanical reproduction during regular business hours. The Open Records Act does not apply to records specifically required by law to be kept confidential.

The public bodies will provide prompt, reasonable access to its records but may establish reasonable procedures to protect the integrity of its records and to prevent excessive disruption to its essential functions.

To submit an open records request with the Oklahoma City clerk, click here. You can also contact the Oklahoma City clerk at 405-297-2391 or [email protected].

The City of OKC uses competitive bidding for one-time purchases, contracts and pricing agreements. Requests for bids are issued year-round, but most are from February to June.

For bidding on Public Works construction projects, you can find more information on the https://www.okc.gov/departments/public-works/contractor-resources.

We recommend you contact our buyers for more information if you’re unfamiliar with the bidding process.

Register with Bidnet Direct to sign up for bidding opportunity notifications and submit bids electronically to the City Clerk for consideration. Bidnet is used for all bids, including construction, material, service and requests for proposals. Registering with Bidnet and submitting bids is free.

How to register

1. Go to https://www.bidnetdirect.com/oklahoma/cityofoklahomacityandtrusts, and click on the “Register Now” button.
2. Select the Limited Plan at no cost.
3. Select Oklahoma in the state field and click on Save and Continue.
4. Enter your company information.
5. Your Username will be prefilled with your email address. Write down your password as you will need when you activate your account.
6. Click on the “I agree to Terms & Conditions”.
7. Click on Finalize Registration.
8. This will take you to a confirmation page that you have subscribed.
9. You will receive an email notification to enter your username and password. This will log you into the site. This needs to be done within 48 hours or Bidnet will need to reset for you.
10. Create a company profile to receive bid invitations from agencies and select NIGP codes to receive alerts for your areas of interest.
11. Additional Supplier Resources can be found on the City’s Bidnet Direct page.

For assistance, call the Bidnet Support Team at 800-835-4603, option 2, or email [email protected].

Bidnet Direct has a webinar on how to register and other training links on the City’s Bidnet page at: https://www.bidnetdirect.com/oklahoma/cityofoklahomacityandtrusts

View Current Bids in Bidnet Direct